You Are the One in Charge of Planning the Wedding Reception

Published On May 23, 2018 | By Kathlene Brasel | Wedding

If you are the one who has the responsibility for a wedding catered reception, do you know what to do? The first item of business is to find the caterers and here are things you need to check into when talking to a caterer. You might want to contact Corporate caters Tampa if you live in the Tampa area.

Who are you meeting with?

This is basic information like who are you talking with – owner of the company or a manager? Someone in sales? Whom will you be working with?

Information you need to tell them

You represent the bride – you are a sister, mother or some relative in someway. You need to tell them where the wedding reception will be, how many people you are expecting and if it is going to be buffet or not. When is the time of the event and whether you will be the go to person for the wedding reception also is information they need to know. It is good to tell them what the budget is and what you expect to be able to get for that budget. They will be happy to work with you.

Other services

Some caterers will make desserts or the wedding cake but only if you ask for them. Some also have licensed bar services. Package deals are usually less expensive than purchasing food, wedding cake and bar from different companies.

Break down on the cost estimate

Caterers usually charge a “per-head” rate but you need to know what that rate includes. If the per-head rates only accounts for food and drink for each guest, there might be a surprise at payment time. Ask about labour, set-up/breakdown, wages for bartenders’, chefs’ wages, cost of wedding cake and gratuity are included in the per head price. If they aren’t, ask the caterer to draft and send you a comprehensive estimate that has all the cost factors in.

You can have menus like:

  • Canapes
  • Mini Bowl Food
  • Fine Dining
  • Finger Buffet
  • Mexican Buffet
  • Barbeque
  • Latin American Barbeque
  • Theme Menus

Some caterers will have a website like Tampa Catering does.


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